CAEP Desert Regional Consortium Meeting Agenda Minutes

September 12, 2023

Location:  RCOE – Room A-33

47-336 Oasis Street, Indio, CA 92201

Time: 8:30 A.M.

Desert Regional Consortium Members:

Dean Papas, COD – Chair

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD

Deanna Keuilian, PSUSD

Lucie M. Gonzalez, RCOE – Vice-Chair

Guillermo E. Mendoza – Consortium Director

Absent:

Open Session

Call to Order: Roll Call – Time and Date:

Establishment of a Quorum:

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval/Addition to Agenda:

Motion:                                                          Second:

Vote:

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

Public Comments:

 

 

Agenda Items

 

  1. Approve Agenda Minutes from July 11, 2023.

Motion:                                                     Second:

Vote:

  1. TRIO Educational Opportunity Center Update – Fernando Marquez/Johnny Arredondo

 

  1. Review Fiscal Year 2023–24 Program and Accountability Requirements for Student Outcome Data Collection and Submission – Guillermo Mendoza

 

  1. Program Hours and Leveraged Funds – Guillermo Mendoza

 

 

  1. Review Data Integrity Reports 2022-23 and 2021-22 per Three-Year Plan – Guillermo Mendoza

 

 

  1. Informational Only:
  • 2023-24 Member Program Year Budget and Work Plan due in NOVA – September 30
  • End of Quarter 1 – September 30
  • CAEP Director’s Conference – September 14-15
  • CAEP Summit – October 24-26
  • Quarter 1 Student data due in TOPSPro – October 31
  • Employment and Earnings Follow-up Survey due in TOPSPro – October 31
  1. Member Roundtable Updates.

 

 

Next Meeting: October 10, 2023, RCOE– Room A-33, 47-336 Oasis Street, Indio, CA

ADJOURNMENT –  

CAEP Desert Regional Consortium Meeting Agenda Minutes

September 12, 2023

Location:  RCOE – Room A-33

47-336 Oasis Street, Indio, CA 92201

Time: 8:30 A.M.

 

Desert Regional Consortium Members:  

Dean Papas, COD – Chair

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD

Deanna Keuilian, PSUSD

Lucie M. Gonzalez, RCOE – Vice-Chair

Guillermo E. Mendoza – Consortium Director

 

 

Absent: 

  1. Papas, no representative

 

Open Session

 

Call to Order: Roll Call – Time and Date:  8:35 a.m. by L. Gonzalez

 

Establishment of a Quorum:  Yes

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval/Addition to Agenda:

 

Motion:    J. Weischedel                                     Second:   D. Keuilian

Vote:        Unanimous:  J. Weischedel, L. Bellanich, D. Keuilian, L. Gonzalez

 

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments:  None

 

 

 

Agenda Items    

 

  1. Approve Agenda Minutes from July 11, 2023.

 

Motion:       L. Bellanich                              Second:  J. Weischedel

Vote:      Unanimous:  J. Weischedel, L. Bellanich, D. Keuilian, L. Gonzalez

 

  1. TRIO Educational Opportunity Center Update – Fernando Marquez/Johnny Arredondo.

Johnny Arredondo provided an overview of the TRIO Educational Opportunity Center for 2023-24 and how they can partner with DRC members.

 

  1. Review Fiscal Year 2023–24 Program and Accountability Requirements for Student Outcome Data Collection and Submission – Guillermo Mendoza

Required Annual CAEP memo spelling out requirements for all members accepting CAEP funds.

 

  1. Program Hours and Leveraged Funds – Guillermo Mendoza

Although all members entered their Program Hours and Leveraged Funds, there still appear to be CAEP programmer issues. A CAEP Webinar will be forthcoming. Actuals are due December 1st.

 

  1. Review Data Integrity Reports 2022-23 and 2021-22 per Three-Year Plan – Guillermo Mendoza

Data indicates the DRC is on track to fulfilling the DRC Three-Year Plan estimates. A few totals dropped due to decisions make beyond the control of the member affected.

 

  1. Informational Only:
  • 2023-24 Member Program Year Budget and Work Plan due in NOVA – September 30
  • End of Quarter 1 – September 30
  • CAEP Director’s Conference – September 14-15
  • CAEP Summit – October 24-26
  • Quarter 1 Student data due in TOPSPro – October 31
  • Employment and Earnings Follow-up Survey due in TOPSPro – October 31

 

  1. Member Roundtable Updates.

 

 

Next Meeting: October 10, 2023, RCOE– Room A-33, 47-336 Oasis Street, Indio, CA

 

 

ADJOURNMENT – 9:38 a.m. by L. Gonzalez

On September 7, 2023   /   DRC Board Agenda, DRC Board Minutes