CAEP Desert Regional Consortium Meeting Agenda

July 19, 2021

Location:  Via Zoom

Time: 8:30 AM

Desert Regional Consortium Members:

Dean Papas, COD – Chair

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD

Deanna Keuilian, PSUSD

Lucie M. Gonzalez, RCOE – Vice-Chair

Guillermo E. Mendoza – Consortium Director

Absent:

Open Session

Call to Order: Roll Call – Time and Date:

Establishment of a Quorum:

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval and/or Additions to Agenda:

Motion:                                                       Second:

Vote:  Yes:                                                  No:

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

Public Comments

 

 

Agenda Items

 

  1. Janice B. Simmons, M Ed., Workforce Development, Riverside, CA

 

  1. Approve Agenda Minutes from June 14, 2021.

 

Motion:                                                     Second:

Vote:  Yes:                                                 No:

 

  1. Approve New Revised Desert Regional Consortium 2021-22 Budget Allocation of $3,433,217.00. An increase of $84,143.00.

 

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Approve New May Revise Desert Regional Consortium member 2021-22 Budget Allocations: Coachella Valley Unified School District: $1,758,306. College of the Desert: $495,933. Desert Sands Unified School District: $370,525. Palm Springs Unified School District: $286,912. Riverside County Office of Education – Indio SCE ($369,158) and Indio Correctional Program ($152,383). Total RCOE Allocation- $521,541.

 

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

 

  1. Discussion: The Governor’s Executive Order N-08-21, rescinds his prior Executive Order N-29-20 and sets a date of October 1, 2021 for public agencies to transition back to public meetings held in full compliance with the Brown Act – Guillermo Mendoza

 

 

  1. Discussion: The target spend-down date for 2019-20 funds is June 30, 2021. With a corrective action plan, funds can be spent through December 31, 2021 – Guillermo Mendoza

 

  1. Discussion: Consortium Effectiveness – Guillermo Mendoza

 

  1. Approve Changes to Governance Plan – Guillermo Mendoza

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Discussion: CAEP Funds Are Restricted Funds – CAEP funds were issued under AB104 legislation and are in ARTICLE 9. Adult Education Program [84900 – 84920] of the education code. CAEP funds are apportionment, they are not a grant, and at this time are not subject to flexibility. CAEP funds are restricted to adults 18 years and older, can only be used in the seven CAEP approved program areas, and must have an approved regional consortium plan specific to K-12 adult education and community college noncredit programs. – Guillermo Mendoza

 

  1. New Three-Year Plan – Due June 2022 – Guillermo Mendoza ***

 

 

  1. Informational Only:

 

  • Approve New DRC Allocations to members in NOVA – Today, July 15, 2021
  • Student Data Due in TOPSPro (Quarter 4) – August 1
  • 2019-20 and 2020-21 Expense report Due in NOVA (Quarter 4) – September 1
  • 2021/20 Member Program Year Budget and Work Plan due in NOVA – September 30
  • End of Quarter 1 – September 30
  • New DRC Three-Year Plan – Due June 2022

 

  1. Informational only – Member Roundtable Updates.

 

 Next Meeting: Monday, August 9, 2021, Via Zoom

ADJOURNMENT –   

CAEP Desert Regional Consortium Meeting July 19, 2021 Minutes

 

CAEP Desert Regional Consortium Meeting Agenda Minutes

July 19, 2021

Location:  Via Zoom

Time: 8:30 AM

 

Desert Regional Consortium Members:  

Dean Papas, COD – Chair

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD

Deanna Keuilian, PSUSD

Lucie M. Gonzalez, RCOE – Vice-Chair

Guillermo E. Mendoza – Consortium Director

 

Absent:

Deanna Keuilian – No voting representative

Dean Papas – No voting representative

 

 

Open Session

 

Call to Order: Roll Call – Time and Date:  July 19, 2021 at 8:41 a.m. by L. Gonzalez

 

Establishment of a Quorum:  Yes. L. Bellanich, J. Weischedel, L. Gonzalez

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval and/or Additions to Agenda:

Motion:         J. Weischedel                        Second:   L. Bellanich

Vote:  Yes:    Unanimous.  L. Bellanich, J. Weischedel, L. Gonzalez

 

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments:   None

 

 

Agenda Items    

 

  1. Janice B. Simmons, M Ed., Workforce Development, Riverside, CA

Janice Simmons gave an overview of her job description with Workforce development and would provide a representative to the consortium.

  1. Approve Agenda Minutes from June 14, 2021.

Motion:       L. Bellanich                           Second:   J. Weischedel

Vote:  Yes.   Unanimous.  L. Bellanich, J. Weischedel, L. Gonzalez

 

  1. Approve New Revised Desert Regional Consortium 2021-22 Budget Allocation of

$3,433,217.00. An increase of $84,143.00.

Motion:            L. Bellanich                      Second:   J. Weischedel

Vote:  Yes.  Unanimous.  L. Bellanich, J. Weischedel, L. Gonzalez

DRC approved new revised DRC Consortium allocation with an increase of $84,143.

 

  1. Approve New May Revise Desert Regional Consortium member 2021-22 Budget Allocations: Coachella Valley Unified School District: $1,758,306. College of the Desert: $495,933. Desert Sands Unified School District: $370,525. Palm Springs Unified School District: $286,912. Riverside County Office of Education – Indio SCE ($369,158) and Indio Correctional Program ($152,383). Total RCOE Allocation- $521,541.

 

Motion:      J. Weischedel                         Second:   L. Bellanich

Vote:  Yes.  Unanimous.  L. Bellanich, J. Weischedel, L. Gonzalez

The new member allocations from the Governor’s May revise include a COLA increase of $84,143.

 

  1. Discussion: The Governor’s Executive Order N-08-21, rescinds his prior Executive Order N-29-20and sets a date of October 1, 2021 for public agencies to transition back to public meetings held in full compliance with the Brown Act – Guillermo Mendoza

 

The Governor imposed Executive Order N-08-21 due to the pandemic which moved in person meetings to a virtual platform. In person meeting will resume the month of October 2021.

 

  1. Discussion: The target spend-down date for 2019-20 funds is June 30, 2021. With a corrective action plan, funds can be spent through December 31, 2021 – Guillermo Mendoza

 

Per CAEP requirements, all funds from the 2019-20 budget are required to be expended by

 

 

June 30, 2021. However, if a member is unable to spend said funds, the member must include a Corrective Plan indicating the strategy it will use to expend the funds. If additional time is needed beyond June 30, 2021, additional time is available through December 31, 2021, but this too must be included in the Corrective Plan strategy.

 

  1. Discussion: Consortium Effectiveness – Guillermo Mendoza

 

CAEP is defining what makes an effective consortium. These changes include legislative requirements, NOVA certification and consortium member responsibilities.

  1. Approve Changes to Governance Plan – Guillermo Mendoza

Motion:          L. Bellanich                        Second:   J. Weischedel

Vote:  Yes.  Unanimous.  L. Bellanich, J. Weischedel, L. Gonzalez

 

The DRC approved new legislative requirements, NOVA certification and consortium member responsibilities to existing DRC Governance Plan.

  1. Discussion: CAEP Funds Are Restricted Funds – CAEP funds were issued under AB104 legislation and are in ARTICLE 9. Adult Education Program [84900 – 84920] of the education code. CAEP funds are apportionment, they are not a grant, and at this time are not subject to flexibility. CAEP funds are restricted to adults 18 years and older, can only be used in the seven CAEP approved program areas, and must have an approved regional consortium plan specific to K-12 adult education and community college noncredit programs. – Guillermo Mendoza

 

A review for new administrators/business officers that CAEP funds as per AB104, Article 9 are restricted funds.

 

  1. New Three-Year Plan – Due June 2022 – Guillermo Mendoza ***

 

No new information to report from CAEP.

 

  1. Informational Only:

 

  • Approve new DRC member allocations in NOVA – Today, July 19, 2021
  • Student Data Due in TOPSPro (Quarter 4) – August 1
  • 2019-20 and 2020-21 Expense report Due in NOVA (Quarter 4) – September 1
  • 2021/22 Member Program Year Budget and Work Plan due in NOVA – September 30
  • End of Quarter 1 – September 30
  • New DRC Three-Year Plan – Due June 2022

 

 

  1. Informational only – Member Roundtable Updates.

 

  1. Motion to Adjourn:

 

 Motion:          L. Bellanich                        Second:   J. Weischedel

 Vote:  Yes.  Unanimous.  L. Bellanich, J. Weischedel, L. Gonzalez

 

 Next Meeting: Monday, August 9, 2021, Via Zoom

 

ADJOURNMENT –   July 19, 2021 at 9:44 a.m. by L. Gonzalez

On July 15, 2021   /   DRC Board Agenda