CAEP Desert Regional Consortium Draft Meeting Agenda
April 8, 2019
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM

Desert Regional Consortium Members:  

Dean Papas, COD

Jereme Weischedel, CVUSD – Vice-Chair

Larry Bellanich, DSUSD – Chair

Steve Pinning, PSUSD

Lucie M. Gonzalez, RCOE

Absent:

Open Session

Call to Order: Roll Call – Time and Date:  

Establishment of a Quorum: 

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval/Addition to Agenda:

Motion:                                                       Second:   

Vote:  Yes:                                                  No:

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

Public Comments

 

Agenda Items    

 

  1. Approve Agenda Minutes from March 11, 2019 and December 10, 2018.

Motion:                                                     Second:  

Vote:  Yes:                                                 No:   

  1. Report of findings by DRC Project Manager of request by Eric Reyes, F.I.E.L.D. Representative regarding membership to DRC.

Motion:                                                     Second:  

Vote:  Yes:                                                 No

  1. Approve Desert Regional Consortium 2019-20 Budget Allocations: Coachella Valley Unified School District: $1,694,460. College of the Desert: $442,500. Desert Sands Unified School District: $330,604. Palm Springs Unified School District: $256,000. Riverside County Office of Education – Indio CTE ($329,383) and Jail Program ($135,965) Total RCOE Allocation- $465,348.

Motion:                                                     Second:  

Vote:  Yes:                                                 No:   

 

  1. Approve allocation in the amount of $110,561.00. from the 2019-20 DRC Budget for DRC Committee ongoing program management and for consortium-level activities. The DRC Committee budget will reside with CVUSD for payment and distribution of funds. This is not an additional member allocation.

Motion:                                                     Second:  

Vote:  Yes:                                                 No

 

 

  1. Reimburse Project Manager in the amount of $18.17 for renewal of .COM domain for DRC.

Motion:                                                     Second:  

Vote:  Yes:                                                 No

 

  1. Approve Discretionary Budget for Project Manager not to exceed $500.00 for 2018-19. Budget is to be funded from DRC Committee ongoing Program Management Budget.

Motion:                                                     Second:  

Vote:  Yes:                                                 No

  1. Informational only – Steering Committee Meeting – April 8, 2019 following Regular Meeting to Review/Complete the Desert Regional Consortium Three-Year Plan.

 

  1. Informational only – Important Dates:
  • Student Quarter 3 Data due in TOPSPro April 30.
  • CAEP Consortium Three-Year Planning Guidance – Due May 2.
  • CFAD’s for 2019-20 and 2020-21 Due in NOVA – May 2.
  • Quarter 3 2017-18 and 2018-19 Expenditure Reports due in NOVA – June 1.
  • Data and Accountability Budget Revisions are Due – June 17.
  • Final Data and Accountability Expense Report is Due – July 31.

 

  1. Informational only – Data and Accountability Plan and Budget
  • Consortia must track all students in AEP areas regardless of funding via TOPSPro Enterprise for 2017-18. This means we are tracking students in the AEBG program areas funded by WIOA I, II, III, IV, College Apportionment, LCFF, Perkins, CALWORKs, Adult Jail funds and AEBG funds.
  • Beginning in 2018-19, Community College Districts will report in MIS for AEP, and K-12/COE will continue to report in TOPSPro. All WIOA II grantees will still report into TOPSPro.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEP funded instruction (12 hours or more) in ABE, ASE, and ESL Consortia will follow WIOA I measurable skills gains for CTE (see the Measuring Our Success Report) that include occupational skill gain, and workforce readiness.
  • For Data and Accountability Funding- Changes may be made to the budget no later than June 17, 2019.
  • Final expenditure Due July 31, 2019.

 

  1. Informational only – All members must maintain:
  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSPro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSPro Enterprise account and ID.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.

  1. Informational only – Member Roundtable Updates.

 

 Next Meeting: April 13, 2019, RCOE – 47-336 Oasis Street, A-33

ADJOURNMENT –   

AEBG Desert Regional Consortium Meeting April 8, 2019 Minutes

CAEP Desert Regional Consortium Meeting Agenda Minutes

April 8, 2019

Location:  RCOE – 47-336 Oasis Street, A-33

Time: 8:30 AM

 

Desert Regional Consortium Members:  

Dean Papas, COD

Jereme Weischedel, CVUSD – Vice-Chair

Larry Bellanich, DSUSD – Chair

Steve Pinning, PSUSD

Lucie M. Gonzalez, RCOE

 

Absent: 

Dean Papas, COD, represented by Lindsay Vance

Larry Bellanich, DSUSD-Chair, represented by Cathy Bennett

 

Public Attendees:

Ruben Ari Aztlan Perez, representing the Office of Assemblyman Eduardo Garcia

Joe Mota, So CA Regional Manager, F.I.E.L.D.

Eric Reyes, F.I.E.L.D, Representative

 

Open Session

 

Call to Order: Roll Call – Time and Date:  Jereme Weischedel at 8:32 a.m. on April 8, 2019.

 

Establishment of a Quorum: 

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval/Addition to Agenda:

 

Agenda for December 10, 2018

Motion:   L. Vance                                      Second:   S. Pinning

Vote:  Yes:       Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

 

Agenda for March 11, 2018

Motion:         S. Pinning                              Second:   L. Vance

Vote:  Yes:   Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

No Public Comments

 

Agenda Items    

 

  1. Approve Agenda Minutes from December 10, 2018.

Motion:      S.Pinning                                Second:   L. Vance

Vote:  Yes:    Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

  1. Approve Agenda Minutes from March 11, 2019.

Motion:      S. Pinning                                Second:   L. Vance

Vote:  Yes:   Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

 

  1. Report of findings by DRC Project Manager of request by Eric Reyes, F.I.E.L.D. Representative regarding membership to DRC.

 

The DRC approved the findings of the DRC Project Manager which found F.I.E.L.D. is not a community college, school district, county office of education, nor a joint powers authority. Therefore, based on AB104, Article 9., Adult Education Block Grant Program, Section 84904 and Section 84905, F.I.E.L.D., does not meet the requirements for membership in the Desert Regional Consortium.

Motion:        L. Gonzalez                          Second:   S. Pinning

Vote:  Yes:  Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

  1. Approve Desert Regional Consortium 2019-20 Budget Allocations: Coachella Valley Unified School District: $1,694,460. College of the Desert: $442,500. Desert Sands Unified School District: $330,604. Palm Springs Unified School District: $256,000. Riverside County Office of Education – Indio CTE ($329,383) and Jail Program ($135,965) Total RCOE Allocation- $465,348.

Motion:       S. Pinning                              Second:   L. Vance

Vote:  Yes:   Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett  

 

Unanimous approval of CAEP allocations.

           

  1. Approve allocation in the amount of $110,561.00. from the 2019-20 DRC Budget for DRC Committee ongoing program management and for consortium-level activities. The DRC Committee budget will reside with CVUSD for payment and distribution of funds. This is not an additional member allocation.

Motion:  S. Pinning                                   Second:   J. Weischedel

Vote:  Yes:  Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

Unanimous approval of DRC Committee Budget.

 

  1. Reimburse Project Manager in the amount of $18.17 for renewal of .COM domain for DRC.

Motion:     L. Vance                                  Second:   L. Gonzalez

Vote:  Yes:    Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett

 

Approved without discussion.              

 

  1. Approve Discretionary Budget for Project Manager not to exceed $500.00 for 2018-19. Budget is to be funded from DRC Committee ongoing Program Management Budget.

Motion:    L. Vance                                    Second:   S. Pinning

Vote:  Yes:  Unanimous:      J. Weischedel, S. Pinning, L. Gonzalez, L. Vance, C. Bennett               

 

The Discretionary budget would make reimbursement easier to facilitate.

 

  1. Informational only – Steering Committee Meeting – April 8, 2019 following Regular Meeting to Review/Complete the Desert Regional Consortium Three-Year Plan.

 

 

  1. Informational only – Important Dates:

 

  • Student Quarter 3 Data due in TOPSPro April 30.
  • CAEP Consortium Three-Year Planning Guidance – Due May 2.
  • CFAD’s for 2019-20 and 2020-21 Due in NOVA – May 2.
  • Quarter 3 2017-18 and 2018-19 Expenditure Reports due in NOVA – June 1.
  • Data and Accountability Budget Revisions are Due – June 17.
  • Final Data and Accountability Expense Report is Due – July 31.

 

  1. Informational only – Data and Accountability Plan and Budget

 

  • Consortia must track all students in AEP areas regardless of funding via TOPSPro Enterprise for 2017-18. This means we are tracking students in the AEBG program areas funded by WIOA I, II, III, IV, College Apportionment, LCFF, Perkins, CALWORKs, Adult Jail funds and AEBG funds.
  • Beginning in 2018-19, Community College Districts will report in MIS for AEP, and K-12/COE will continue to report in TOPSPro. All WIOA II grantees will still report into TOPSPro.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEP funded instruction (12 hours or more) in ABE, ASE, and ESL Consortia will follow WIOA I measurable skills gains for CTE (see the Measuring Our Success Report) that include occupational skill gain, and workforce readiness.
  • For Data and Accountability Funding- Changes may be made to the budget no later than June 17, 2019.
  • Final expenditure Due July 31, 2019.

 

  1. Informational only – All members must maintain:

 

  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSPro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSPro Enterprise account and ID.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 

 Next Meeting: April 30, 2019, RCOE – 47-336 Oasis Street, A-33

 

 

ADJOURNMENT –   By Jereme Weischedel at 9:50 a.m. on April 8, 2019

On April 4, 2019   /   DRC Board Agenda, DRC Board Minutes