CAEP Desert Regional Consortium Meeting Agenda
April 11, 2022
Location: RCOE – Room A-33
47-336 Oasis Street, Indio, CA 92201
Desert Regional Consortium Members:
Dean Papas, COD – Chair
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD
Deanna Keuilian, PSUSD
Lucie M. Gonzalez, RCOE – Vice-Chair
Guillermo E. Mendoza – Consortium Director
Absent:
Open Session
Call to Order: Roll Call – Time and Date:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from March 7, 2022.
Motion: Second:
Vote: Yes: No:
- Approve 2022-23 CAEP Base Allocation and COLA. The Base Allocation and COLA for the DRC is $3,616,207.
Motion: Second:
Vote: Yes: No:
- Approve new 2022-23 DRC Member Allocations with COLA distribution after administrative costs. The New Allocation for Coachella Valley USD (which includes administrative costs of $65,340 but is not part of the CVUSD base) is $1,852,024, for College of the Desert is $522,366, for Desert Sands USD is $390,274, for Palm Springs USD is $302,205, for Riverside County Office of Education – School of Career Education (SCE) is $388,833, and for Riverside County Office of Education – Jail Program is $160,505.
Motion: Second:
Vote: Yes: No
- Approve the DRC Updated Governance Plan – Guillermo Mendoza
Motion: Second:
Vote: Yes: No:
- Approve the DRC Consortium Fiscal Administration Declaration (CFAD) – Guillermo Mendoza
Motion: Second:
Vote: Yes: No:
- Discussion Only – Review of DRC 2022-25 Three-Year Plan and selection of Activities, Outcomes and Next Steps – Guillermo Mendoza
- Informational Only:
- DRC Quarter 3 Student Data Due in TOPSPro – April 30
- Employment and Earnings Follow-up Survey Due in NOVA – April 30
- DRC CFAD for 2022-23 Due in NOVA – May 2
- DRC 2022-25 Three-Year Plan – Due June 20, 2022
- Informational only – Member Roundtable Updates.
Closed Session:
- Item #1
- Item #2
- Item #3
Next Meeting: Monday, May 9, 2022, RCOE – Room A-33, 47-336 Oasis Street, Indio, CA
ADJOURNMENT –
CAEP Desert Regional Consortium Meeting April 11, 2022 Minutes
April 11, 2022
Location: RCOE – Room A-33
47-336 Oasis Street, Indio, CA 92201
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD – Chair
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD
Deanna Keuilian, PSUSD
Lucie M. Gonzalez, RCOE – Vice-Chair
Guillermo E. Mendoza – Consortium Director
Absent:
Dean Papas, No voting representative
Deanna Keuilian, No voting representative
Open Session
Call to Order: Roll Call – Time and Date: April 11, 2022 at 8:41 a.m. by L. Gonzalez
Establishment of a Quorum: Yes. J. Weischedel, L. Bellanich, L. Gonzalez.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: L. Bellanich Second: J. Weischedel
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments: None
Agenda Items
- Approve Agenda Minutes from March 7, 2022.
Motion: J. Weischedel Second: L. Bellanich
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
- Approve 2022-23 CAEP Base Allocation and COLA. The Base Allocation and COLA for the DRC is $3,616,207.
Motion: L. Bellanich Second: J. Weischedel
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
Annual DRC allocation with COLA as per CAEP.
- Approve new 2022-23 DRC Member Allocations with COLA distribution after administrative costs. The New Allocation for Coachella Valley USD (which includes administrative costs of $65,340 but is not part of the CVUSD base) is $1,852,024, for College of the Desert is $522,366, for Desert Sands USD is $390,274, for Palm Springs USD is $302,205, for Riverside County Office of Education – School of Career Education (SCE) is $388,833, and for Riverside County Office of Education – Jail Program is $160,505.
Motion: J. Weischedel Second: L. Bellanich
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
Annual DRC member allocations with COLA distribution as per CAEP.
- Approve the DRC Updated Governance Plan – Guillermo Mendoza
Motion: J. Weischedel Second: L. Bellanich
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
As per CAEP, an addition was made to the DRC Governance Plan. CAEP requested how the consortium monitors and administers carryover funds? The DRC added:
Following the CAEP recommendation of First in First Out (FIFO), the DRC Consortium Director, in conjunction with the member business departments, monitor the rate of expenditures to determine the first allocated budget is spent in a timely basis and adequate carryover funds are available for subsequent years. The CAEP Adult Education Program Fiscal Program Guide recommends spending targets of 15% Quarter 1, 30% Quarter 2, 45% Quarter 3 and 60% Quarter 4, targets based on the current active funding for the 12-month period (July 1st to June 30th), which includes all active carry-over funds and any new funds. The member fiscal year or 12-month budget in NOVA reflects all active funding. Failure to meet targets will result in a corrective action plan. In the event a member is unable to spend its allocated budget, the funds may be allocated after an agreed upon majority vote by the DRC. Via MOU unspent funds will then be allocated to other DRC member(s) with the proviso that the funds will be fully spent, and invoices fully paid by the end of the Quarter 4. All funds must be spent as per the CAEP Adult Education Program Fiscal Program Guide.
- Approve the DRC Consortium Fiscal Administration Declaration (CFAD) – Guillermo Mendoza
Motion: L. Bellanich Second: J. Weischedel
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
Annual DRC requirement with COLA as per CAEP for release of funds.
- Discussion Only – Review of DRC 2022-25 Three-Year Plan and selection of Activities, Outcomes and Next Steps – Guillermo Mendoza
- Informational Only:
- DRC Quarter 3 Student Data Due in TOPSPro – April 30
- Employment and Earnings Follow-up Survey Due in NOVA – April 30
- DRC CFAD for 2022-23 Due in NOVA – May 2
- DRC 2022-25 Three-Year Plan – Due June 20, 2022
- Informational only – Member Roundtable Updates.
- Motion To Adjourn
Motion: L. Bellanich Second: J. Weischedel
Vote: Yes Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
Closed Session:
Annual Contract Review
- Item #1
Approve DRC California Adult Education Program (CAEP) Consortium Director Contract. Contract will be effective July 1, 2022, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $49,740.00 for the period of Contract and ending June 30, 2023.
Motion: L. Gonzalez Second: L. Bellanich
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez.
- Item #2
Approve DRC Part-time Secretary. Contract will be effective July 1, 2022, pending CVUSD Board approval and submission of required paperwork by candidate. Pay rate will be $800 per month for the period of Contract and ending June 30, 2023.
Motion: L Bellanich Second: L. Gonzalez
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L. Gonzalez
- Item #3
Approve DRC Webmaster Contract. Contract will be effective July 1, 2022, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $500.00 per month and ending June 30, 2023.
Motion: J. Weischedel Second: L. Gonzalez
Vote: Yes: Unanimous. J. Weischedel, L. Bellanich, L.
Next Meeting: Monday, May 9, 2022, RCOE – Room A-33, 47-336 Oasis Street, Indio, CA
ADJOURNMENT – April 11, 2022 at 9:56 a.m. by L. Gonzalez