AEBG Steering Committee Meeting Agenda


March 12, 2018

8:30 am

  1. Due Dates:
  • 2015-16 Final Closeout Report – February 25
  • Preliminary Allocations for 2018-19 and 2019-20 – February 28
  • March 31 – End of 3rd Quarter
  • TOPSPro student data thru March 31 – Due April 30
  • CFAD – Due May 2, 2018
    • Creation of the CFAD showing the 2018-19 distribution of funds to each member of the consortium,
    • A narrative justifying how the planned allocations are consistent with the extended three-year plan,
    • Certification by each member of the CFAD information in NOVA,
    • Designation by the consortium of the fiscal structure for 2018-19 – fiscal agent or direct-funded.
  1. Informational only – Highlights from March 9 AEBG Webinar


  1. Informational only – Data and Accountability Plan and Budget
  • Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2018.
  • Final expenditure is December 31, 2018


  1. Informational only – All members must maintain:
  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSpro Enterprise account and ID.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
  1. Governance Plan Update


  1. Informational only – Member Roundtable Updates.


Next Meeting: Monday, March 12, 2018, RCOE – 47-336 Oasis Street, A-33