AEBG Desert Regional Consortium
Meeting Agenda
September 12, 2016
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Pam Hunter– COD
Jereme Weischedel, Chair – CVUSD
Larry Bellanich, DSUSD
Milt Jones, PSUSD
Deanna McCarty, RCOE
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Presentations by Strategic Plan Firms:
8:40 am – BW Research – 30-minute presentation – 15-minute Q & A
9:40 am – Resource Development Associates – 30-minute presentation – 15-minute Q & A
Closed Session:
- Review Strategic Plan Firms.
Motion: Second:
Vote: Yes: No:
Agenda Items
- Approval of Minutes from August 8, 2016
Motion: Second:
Vote: Yes: No:
- Approval of Scope of Work for Desert Regional Consortium Webmaster
Motion: Second:
Vote: Yes: No:
- Approval of Scope of Work for Desert Regional Consortium Secretary
Motion: Second:
Vote: Yes: No:
- Direct Program Manager to negotiate contract with designated firm for completion of strategic plan.
Motion: Second:
Vote: Yes: No:
- Ratify AEBG Year-2 Plan
Motion: Second:
Vote: Yes: No:
- Action Item – Select four representatives to attend AEBG Summit – Project Manager will submit names to the AEBG Office. The DRC will not be reimbursed by the AEBG Office.
Motion: Second:
Vote: Yes: No:
- Action Item – Appoint a DRC Chair and Vice-Chair for 2016-17
Motion: Second:
Vote: Yes: No:
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17
- Spend down 2015-16 first
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members must have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
Next Meeting: Monday, October 17, 2016 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium Meeting September 12, 2016 Minutes
AEBG Desert Regional Consortium
Meeting Agenda Minutes
September 12, 2016
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Pam Hunter– COD – Present
Jereme Weischedel, Chair – CVUSD – Present
Larry Bellanich, DSUSD – Absent
Milt Jones, PSUSD – Absent
Deanna McCarty, RCOE – Present
Absent:
Larry Bellanich – Represented by Catherine Bennett
Milt Jones – Represented by Brad Bryeans
Pam Hunter – Represented by Dean Papas after Strategic Plan Discussion.
Open Session
Call to Order /Roll Call: Meeting Called to order at 8:35 am by J. Weischedel.
Establishment of a Quorum: Yes. Three members present and two represented by designees.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
None.
Presentations by Strategic Plan Firms:
8:40 am – BW Research – 30-minute presentation – 15-minute Q & A
9:40 am – Resource Development Associates – 30-minute presentation – 15-minute Q & A
Both firms presented background and methodologies to be used to create a Strategic Plan for DRC.
Closed Session: 10:38 am
- Review Strategic Plan Firms.
It was decided to proceed with Resource Development Associates as the firm to create a Strategic Plan for the DRC.
Agenda Items
- Approval of Minutes from August 8, 2016
Motion: J. Weischedel Second: P. Hunter
Vote: Yes: Unanimous No:
- Approval of Scope of Work for Desert Regional Consortium Webmaster
Discussed and approved for job search.
Motion: J. Weischedel Second: D. McCarty
Vote: Yes: Unanimous No:
- Approval of Scope of Work for Desert Regional Consortium Secretary
Discussed and approved for job search.
Motion: J. Weischedel Second: D. McCarty
Vote: Yes: Unanimous No:
- Direct Program Manager to negotiate contract with designated firm for completion of strategic plan.
As per closed session decision, the Program Manager is directed to negotiate contract with RDA for completion of strategic plan.
Motion: J. Weischedel Second: B. Bryeans
Vote: Yes: Unanimous No:
- Ratify AEBG Year-2 Plan
Plan was submitted August 15, 2016. Changes can be made to the plan once posted by AEBG
Office.
Motion: J. Weischedel Second: B. Bryeans
Vote: Yes: Unanimous No:
- Action Item – Select four representatives to attend AEBG Summit – Project Manager will submit names to the AEBG Office. The DRC will not be reimbursed by the AEBG Office.
Discussed and decided to select attendees from members present. The four members selected to
represent the DRC at the AEBG Summit: J. Weischedel (CVUSD), Dean Papas (COD), M.
Jones (PSUSD), and A. Kimball (RCOE).
Motion: D. Papas Second: B. Bryeans
Vote: Yes: Unanimous No:
- Action Item – Appoint a DRC Chair and Vice-Chair for 2016-17
After discussion, Art Kimball would be the DRC Chair and Larry Bellanich would be the Vice-Chair. The term would be 6 months.
Motion: J. Weischedel Second: B. Bryeans
Vote: Yes: Unanimous No:
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17
- Spend down 2015-16 first
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members must have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
Next Meeting: Monday, October 17, 2016 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – 11:29 am.