AEBG Desert Regional Consortium
Meeting Agenda
September 11, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Presentation: Resource Development Associates Presentation of Draft overview of Strategic Plan – John Cervetto and Amy Cole.
Agenda Items
- Approval of Minutes from August 14, 2017.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager in the amount of $500.00 for deposit made to the Renaissance Indian Wells Resort for DRC Summit on October 9, 2017.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager in the amount of $198.93 for AEBG training at North Coast Community College.
Motion: Second:
Vote: Yes: No:
- Review final close out of the 2015-16 DRC committee budget.
Motion: Second:
Vote: Yes: No:
- Informational only – Release of 2017-18 AEBG Financial System Passwords (Mid-September – October 1).
- Informational only – AEBG Training Dates and Locations for 2017-18.
- Informational only – October 12-13 – AEBG Consortia Project Director/Manager Event in Sacramento.
- Informational only – AEBG Training Dates and Locations for 2017-18 – Check for available dates and locations.
- Informational only – Submission of 2017-18 Budget – October 19
- Informational only – First Quarter Data and Data Integrity Report via TOPSpro® Enterprise Due – October 31
- Informational only – Desert Regional Consortium Member Budgets:
- Three Budgets – 2015-16, 2016-17 and 2017-18 – Maintain as separate
- Spend down 2015-16 first. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
- Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – Data and Accountability Plan and Budget – Update
- Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, October 9, 2017 – 8:30 a.m. at Renaissance Indian Wells Resort – 44-400 Indian Wells Lane, Indian Wells – Mountain View Room.
ADJOURNMENT –
AEBG Desert Regional Consortium
Meeting Agenda Minutes
September 11, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent: Steve Pinning, represented by Erik Mickelson
Open Session
Call to Order /Roll Call: Art Kimball, 8:32 a.m.
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: J. Weischedel Second: E. Mickelson
Vote: Yes: Unanimous No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Presentation: Resource Development Associates Presentation of Draft overview of Strategic Plan – John Cervetto and Amy Cole.
Agenda Items
- Approval of Minutes from August 14, 2017.
Motion: D. Papas Second: J. Weischedel
Vote: Yes: Unanimous No:
- Reimburse Project Manager in the amount of $500.00 for deposit made to the Renaissance Indian Wells Resort for DRC Summit on October 9, 2017.
Motion: D. Papas Second: J. Weischedel
Vote: Yes: Unanimous No:
- Reimburse Project Manager in the amount of $198.93 for AEBG training at North Coast Community College.
Motion: D. Papas Second: J. Weischedel
Vote: Yes: Unanimous No:
- Review final expenditure of remaining 2015-15 DRC committee budget.
Motion: No Vote Second:
Vote: Yes: No:
- Informational only – Release of 2017-18 AEBG Financial System Passwords (Mid-September – October 1).
- Informational only – AEBG Training Dates and Locations for 2017-18.
- Informational only – October 12-13 – AEBG Consortia Project Director/Manager Event in Sacramento.
- Informational only – AEBG Training Dates and Locations for 2017-18 – Check for available dates and locations.
- Informational only – Submission of 2017-18 Budget – October 19
- Informational only – First Quarter Data and Data Integrity Report via TOPSpro® Enterprise Due – October 31
- Informational only – Desert Regional Consortium Member Budgets:
- Three Budgets – 2015-16, 2016-17 and 2017-18 – Maintain as separate
- Spend down 2015-16 first. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
- Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – Data and Accountability Plan and Budget – Update
- Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, September 18, 2018 – RCOE – 47-336 Oasis Street, A-33
Summit: Monday, September 18, 2017 – 8:30 a.m. to 12:30 p.m. at RCOE – 47-336 Oasis Street, Room A-33.
ADJOURNMENT – Art Kimball, 11:04 a.m.