AEBG Desert Regional Consortium
Meeting Agenda
October 17, 2016
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Pam Hunter– COD
Jereme Weischedel, Chair – CVUSD
Larry Bellanich, DSUSD
Milt Jones, PSUSD
Deanna McCarty, RCOE
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Addition(s) to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approval of Minutes from September 12, 2016
Motion: Second:
Vote: Yes: No:
- Ratify contract between Resource Development Associates (RDA) and the Desert Regional Consortium. Contract will be held by College of the Desert. Amount of contract: $103,095.00. Services shall begin on 10/17/2016, and shall end upon 6/30/2017.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager in the amount of $100.17 for a one-year renewal subscription to GoDaddy.
Motion: Second:
Vote: Yes: No:
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
- Informational only – AEBG Summit
- Maintain all travel, hotel, food, and ground transportation receipts. Have
district submit to COD – John Ramont, Director of Fiscal Services, at
COD for reimbursement from AEBG Committee account.
Closed Session:
Next Meeting: Monday, November 14, 2016 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium Meeting October 17, 2016 Minutes
AEBG Desert Regional Consortium
Meeting Minutes
October 17, 2016
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Pam Hunter, COD – Absent
Jereme Weischedel, CVUSD – Present
Larry Bellanich, DSUSD – Present
Milt Jones, PSUSD – Absent
Deanna McCarty, RCOE – Absent
Absent:
Pam Hunter – Represented by Designee Dean Papas – P. Hunter entered at 8:31 am
Milt Jones – Represented by Designee Brad Bryeans
Deanna McCarty – Represented by Designee Art Kimball
Open Session
Call to Order /Roll Call: 8:36 am by L. Bellanich
Establishment of a Quorum: Yes. Two members present and three represented by designees.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Addition(s) to Agenda: None
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
None
Agenda Items
- Approval of Minutes from September 12, 2016
Motion: J. Weischedel Second: B. Bryeans
Vote: Yes: Unanimous No:
- Ratify contract between Resource Development Associates (RDA) and the Desert Regional Consortium. Contract will be held by College of the Desert. Amount of contract: $103,095.00. Services shall begin on 10/17/2016, and shall end upon 6/30/2017.
Project Manager explained that the contract is setup using deliverables with payment to be paid upon completion of each deliverable. The schedule includes five deliverables.
Motion: B. Bryeans Second: D. Papas
Vote: Yes: Unanimous No:
- Reimburse Project Manager in the amount of $100.17 for a one-year renewal subscription to GoDaddy.
Agreed to reimburse Project Manager for $100.17 for subscription for GoDaddy.
Motion: J. Weischedel Second: A. Kimball
Vote: Yes: Unanimous No:
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
- Informational only – AEBG Summit
- Maintain all travel, hotel, food, and ground transportation receipts. Have
district submit to COD – John Ramont, Director of Fiscal Services, at
COD for reimbursement from AEBG Committee account.
Closed Session: None
Next Meeting: Monday, November 14, 2016 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – 8:55 am by L. Bellanich