AEBG Desert Regional Consortium
Draft Meeting Agenda
November 13, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from September 25, 2017.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager for remaining DRC Summit expenses from the Renaissance Esmeralda and Spa Invoice in the amount of $2,523.78.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager for Consortium Director’s Conference in the amount of $1,043.40.
Motion: Second:
Vote: Yes: No:
- Discussion Only: What did we learn from DRC Summit and RDA Presentation? Next steps?
Motion: Second:
Vote: Yes: No:
- Informational only – AEBG Training Dates and Locations for 2017-18 – Check for available dates and locations.
- NOVA User Names and Passwords released – October 25
- Informational only – Submission thru NOVA of remaining 2016-17 and 2017-18 Budgets – December 20, 2017. This new submission does not include the Data and Accountability Budget nor 2015-16 budget.
- Informational only: The Third Annual AEBG Summit will take place at the Hilton Los Angeles/Universal City Hotel on January 22-23, 2018. Details to follow.
- Informational only – Desert Regional Consortium Member Budgets:
- Spend down all remaining 2015-16 monies. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
- Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – Data and Accountability Plan and Budget
- Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, December 11, 2017, RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium
Meeting Agenda Minutes
November 13, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent:
Dean Papas
Steve Pinning (represented by Erik Mickelson)
Open Session
Call to Order /Roll Call: By Art Kimball at 8:39 a.m.
Establishment of a Quorum: Art Kimball, Jereme Weischedel, Larry Bellanich
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: J. Weischedel Second: L. Bellanich
Vote: Yes: No:
Unanimous: J. Weischedel, Larry Bellanich, Art Kimball
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from September 25, 2017.
Motion: Second: J. Weischedel
Vote: Yes: No:
Unanimous: J. Weischedel, Larry Bellanich, Art Kimball
- Reimburse Project Manager for remaining DRC Summit expenses from the Renaissance Esmeralda and Spa Invoice in the amount of $2,533.78.
Motion: J. Weischedel Second: L. Bellanich
Vote: Yes: No:
Unanimous: J. Weischedel, Larry Bellanich, Art Kimball
- Reimburse Project Manager for Consortium Director’s Conference in the amount of $1,043.40.
Motion: L. Bellanich Second: J. Weischedel
Vote: Yes: No:
Unanimous: J. Weischedel, Larry Bellanich, Art Kimball
- Discussion Only: What did we learn from DRC Summit and RDA Presentation? Next steps?
References to “we” means DRC Board Members. General discussion regarding progress in collaboration and better cohesiveness between DRC members; working in the right direction with industry services.
A great effort needs to be made to get the DRC word out about what we are doing and where to target getting the word out, both individually and with increased marketing.
A need to be more collaborative and define where to cross-over with all efforts.
Work on how to get a better “sell” on benefits of going to adult school not only for GED, but for further education/vocational plans. Integration of education and training.
DRC in process of developing seamless transition from their respective institution to COD and/or their institution of high learning/work force.
Define what we can do for participants regarding orientations and organized counseling.
Invite partners to meet with DRC (during non-business meeting) to discuss plans on how to work together and expand on available options.
Work on matching programs with what is happening in Coachella Valley.
Motion: Second:
Vote: Yes: No:
- Informational only – AEBG Training Dates and Locations for 2017-18 – Check for available dates and locations.
- NOVA User Names and Passwords released – October 25
- Informational only – Submission thru NOVA of remaining 2016-17 and 2017-18 Budgets – December 20, 2017. This new submission does not include the Data and Accountability Budget nor 2015-16 budget.
- Informational only: The Third Annual AEBG Summit will take place at the Hilton Los Angeles/Universal City Hotel on January 22-23, 2018. Details to follow.
- Informational only – Desert Regional Consortium Member Budgets:
- Spend down all remaining 2015-16 monies. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
- Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – Data and Accountability Plan and Budget
- Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: 8:30 a.m., Monday, December 11, 2017, RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – Art Kimball at 9:52 p.m.