AEBG Desert Regional Consortium Meeting

May 8, 2017

Location:  RCOE – 47-336 Oasis Street, A-33

Time: 8:30 AM

 

Desert Regional Consortium Members:

Dean Papas, COD

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD – Vice-Chair

Milt Jones, PSUSD

Art Kimball, RCOE – Chair

Absent:

Open Session

Call to Order /Roll Call:

Establishment of a Quorum:

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval/Addition to Agenda:

Motion:                                                       Second:

 

Vote:  Yes:                                                  No:

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

Agenda Items

 

  1. Approval of Minutes from April 3, 2017.

 

Motion:                                                       Second:

 

Vote:                                                           No:

 

  1. Reimburse Project Manager for State CASBO Convention presentation on behalf of the Desert Regional Consortium. Hotel and Breakfast:  $268.48.  Lunch:  $33.50.  Total:  $301.98.

 

Motion:                                                      Second:

 

Vote:  Yes:                                                 No:

 

  1. Informational only – Year-3 Plan – Template & toolkit to be released in early May.
  • Executive Summary – plans & goals
  • Fiscal – how are you spending AEBG funds
  • Effectiveness / Meeting the Need
  • Seamless Transitions
  • Student Acceleration
  • Professional Development
  • Leveraging Resources

 

  1. Informational only – Upcoming Due Date:

June 20

  • Revisions for 2015-16 Budget Due June 15.

 

  1. Informational only – Data and Accountability Plan and Budget.
  • Consortia must track only students funded by AEBG for instruction and services.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2017.
  • Final expenditure is December 31, 2017

 

  1. Informational only – Desert Regional Consortium Member Budgets:
  • Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
  • Spend down 2015-16 first. Final expenditure is December 31, 2017.
  • Check Allowable Purchases Document – If not sure, please ask first
  • Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.

 

  1. Informational only – All members must maintain:
  • Enrollment and attendance data.
  • If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
  1. Informational only – Member Roundtable Updates.

 

Next Meeting: Monday, June 12, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33

ADJOURNMENT –

 


AEBG Desert Regional Consortium Meeting May 8, 2017 Minutes

AEBG Desert Regional Consortium

Meeting Agenda Minutes

May 8, 2017

Location:  RCOE – 47-336 Oasis Street, A-33

Time: 8:30 AM

 


Desert Regional Consortium Members:

Dean Papas, COD – Present

Jereme Weischedel, CVUSD – Present

Larry Bellanich, DSUSD – Vice-Chair – Absent

Milt Jones, PSUSD – Present

Art Kimball, RCOE – Chair – Present

 

Absent:

Larry Bellanich – Represented by Denise Cox

Open Session

Call to Order /Roll Call:  8:36 a.m.by Art Kimball

Establishment of a Quorum:

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval/Addition to Agenda:

Overview and Working with AB 104

Motion: D. Pappas                                       Second:  M. Jones

Vote:  Yes: Unanimous                               No:

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

Agenda Items

 

  1. Approval of Minutes from April 3, 2017.

Motion:   M. Jones                                     Second:  J. Weischedel

Vote:    Yes:  Unanimous                          No:

 

  1. Reimburse Project Manager for State CASBO Convention presentation on behalf of the Desert Regional Consortium. Hotel and Breakfast:  $268.48.  Lunch:  $33.50.  Total:  $301.98.

Costs incurred for presentation on behalf of the DRC.

Motion:   M. Jones                                     Second:  J. Weischedel

Vote:  Yes: Unanimous                             No:

 

  1. Informational only – Year-3 Plan – Template & toolkit to be released in early May.
  • Executive Summary – plans & goals
  • Fiscal – how are you spending AEBG funds
  • Effectiveness / Meeting the Need
  • Seamless Transitions
  • Student Acceleration
  • Professional Development
  • Leveraging Resources

 

  1. Informational only – Upcoming Due Date:

 

June 20

  • Revisions for 2015-16 Budget Due June 15.

 

  1. Informational only – Data and Accountability Plan and Budget.
  • Consortia must track only students funded by AEBG for instruction and services.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2017.
  • Final expenditure is December 31, 2017

 

  1. Informational only – Desert Regional Consortium Member Budgets:
  • Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
  • Spend down 2015-16 first. Final expenditure is December 31, 2017.
  • Check Allowable Purchases Document – If not sure, please ask first
  • Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.

 

  1. Informational only – All members must maintain:
  • Enrollment and attendance data.
  • If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 

  1. Informational only – Overview and Working with AB104

Presentation for incoming and new members – Project Manager Guillermo Mendoza

 

Next Meeting: Monday, June 12, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33.

 

ADJOURNMENT –  9:14 a.m. by Art Kimball