AEBG Desert Regional Consortium Meeting Agenda
June 11, 2018
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from May 14, 2018.
Motion: Second:
Vote: Yes: No:
- Approve DRC Adult Education Block Grant (AEBG) Project Manager Contract. Contract will be effective July 2, 2018, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $45,020.00 for the period of Contract and ending June 28, 2019.
Motion: Second:
Vote: Yes: No:
- Approve DRC Webmaster Contract. Contract will be effective July 2, 2018, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $500.00 per month and ending June 28, 2019.
Motion: Second:
Vote: Yes: No:
- Approve DRC Part time Secretary. Contract will be effective July 2, 2018, pending CVUSD Board approval and submission of required paperwork by candidate. Pay rate will be $30 per hour not to exceed $600.00 per month and ending June 28, 2019.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager for .Com Domain Renewal – $15.17 and Economy Linux Hosting with cPanel Renewal – $95.88. Total: $111.05.
Motion: Second:
Vote: Yes: No:
- Election of Officers (Chair and Vice-Chair) for 2018-19, as per DRC Governance Plan
Motion: Second:
Vote: Yes: No:
- Informational only – NOVA Submissions are currently under review for certification by Program Manager.
- Informational only – Final TOPSPro Report for 2017-18 for Quarters 1, 2, 3, and 4 due August 1, 2018.
- Informational only – Annual 3-Year Plan – Completion/Review by DRC – TBD
- Creation of the CFAD showing the 2018-19 distribution of funds to each member of the consortium,
- A narrative justifying how the planned allocations are consistent with the extended three-year plan,
- Certification by each member of the CFAD information in NOVA,
- Designation by the consortium of the fiscal structure for 2018-19 – fiscal agent or direct-funded.
- Due Date in August 15, 2018
- Informational only – AEBG 2018-19 disbursement of funds from the State – August (TBA)
- Informational only – Data and Accountability Plan and Budget
- Consortia must track all students in AEBG program areas regardless of funding via TOPSPro Enterprise for 2017-18. This means we are tracking students in the AEBG program areas funded by WIOA I, II, III, IV, College Apportionment, LCFF, Perkins, CALWORKs, Adult Jail funds and AEBG funds.
- Beginning in 2018-19, Community College Districts will report in MIS for AEBG, and K-12/COE will continue to report in TOPSPro. All WIOA II grantees will still report into TOPSPro.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL Consortia will follow WIOA I measurable skills gains for CTE (see the Measuring Our Success Report) that include occupational skill gain, and workforce readiness.
- For Data and Accountability Funding- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018.
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, July 9, 2018, RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium Meeting Agenda Minutes
June 11, 2018
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent: Dean Papas
Open Session
Call to Order /Roll Call: 8:33 a.m. by Art Kimball
Establishment of a Quorum: L. Bellanich, S. Pinning, J. Weischedel,
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: L. Bellanich Second:
Vote: Yes: Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from May 14, 2018.
Motion: S. Pinning Second: J. Weischedel
Vote: Yes Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
- Approve DRC Adult Education Block Grant (AEBG) Project Manager Contract. Contract will be effective July 2, 2018, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $45,020.00 for the period of Contract and ending June 28, 2019.
Motion: L. Bellanich Second: S. Pinning
Vote: Yes: Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
- Approve DRC Webmaster Contract. Contract will be effective July 2, 2018, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $500.00 per month and ending June 28, 2019.
Motion: J. Weischedel Second: L. Bellanich
Vote: Yes: Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
- Approve DRC Part time Secretary. Contract will be effective July 2, 2018, pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate will be $500.00 per month and ending June 28, 2019.
Motion: J. Weischedel Second: S. Pinning
Vote: Yes Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
- Reimburse Project Manager for .Com Domain Renewal – $15.17 and Economy Linux Hosting with cPanel Renewal – $95.88. Total: $111.05.
Motion: L. Bellanich Second: S. Pinning
Vote: Yes: Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
- Election of Officers (Chair and Vice-Chair) for 2018-19, as per DRC Governance Plan
Motion: S. Pinning Second: J. Weischedel
Vote: Yes: Unanimous: L. Bellanich, S. Pinning, J. Weischedel, Absent: Dean Papas
- Informational only – NOVA Submissions are currently under review for certification by Program Manager.
- Informational only – Final TOPSPro Report for 2017-18 for Quarters 1, 2, 3, and 4 due August 1, 2018.
- Informational only – Annual 3-Year Plan – Completion/Review by DRC – TBD
- Creation of the CFAD showing the 2018-19 distribution of funds to each member of the consortium,
- A narrative justifying how the planned allocations are consistent with the extended three-year plan,
- Certification by each member of the CFAD information in NOVA,
- Designation by the consortium of the fiscal structure for 2018-19 – fiscal agent or direct-funded.
- Due Date in August 15, 2018
- Informational only – AEBG 2018-19 disbursement of funds from the State – August (TBA)
- Informational only – Data and Accountability Plan and Budget
- Consortia must track all students in AEBG program areas regardless of funding via TOPSPro Enterprise for 2017-18. This means we are tracking students in the AEBG program areas funded by WIOA I, II, III, IV, College Apportionment, LCFF, Perkins, CALWORKs, Adult Jail funds and AEBG funds.
- Beginning in 2018-19, Community College Districts will report in MIS for AEBG, and K-12/COE will continue to report in TOPSPro. All WIOA II grantees will still report into TOPSPro.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL Consortia will follow WIOA I measurable skills gains for CTE (see the Measuring Our Success Report) that include occupational skill gain, and workforce readiness.
- For Data and Accountability Funding- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018.
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, July 9, 2018, RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – 9:20 a.m. by Art. Kimball