AEBG Desert Regional Consortium Meeting Agenda

July 9, 2018

Location:  RCOE – 47-336 Oasis Street, A-33

Time: 8:30 AM

 

Regional Consortium Members:

Dean Papas, COD

Jereme Weischedel, CVUSD – Vice-Chair

Larry Bellanich, DSUSD – Chair

Steve Pinning, PSUSD

Art Kimball, RCOE

 

Absent:

 

Open Session

 

Call to Order /Roll Call:

 

Establishment of a Quorum:

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval/Addition to Agenda:

Motion:                                                       Second:

Vote:  Yes:                                                  No:

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

Agenda Items

  1. Approve Agenda Minutes from June 11, 2018.

Motion:                                                     Second:

Vote:  Yes:                                                 No:

 

  1. Approve additional 2018-19 AEBG funds to the DRC in the amount of $6,126.00.

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Approve $6,126.00 for DRC Committee business. The amount would be held by CVUSD, as the current DRC Committee budget resides with CVUSD.

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Approve DRC Adult Education Block Grant Annual Plan.

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Informational only – NOVA Expenditure Submissions are certified.

 

  1. Informational only – Final TOPSPro Report for 2017-18 for Quarters 1, 2, 3, and 4 due August 1, 2018.

 

  1. Informational only – September 1st – Member end of the year Financial Reports due.

(Consortium Certification by Project Manager by 9/30).

 

  1. Informational only – Annual 3-Year Plan – Completion/Review by DRC – TBD
  • Creation of the CFAD showing the 2018-19 distribution of funds to each member of the consortium,
  • A narrative justifying how the planned allocations are consistent with the extended three-year plan,
  • Certification by each member of the CFAD information in NOVA,
  • Designation by the consortium of the fiscal structure for 2018-19 – fiscal agent or direct-funded.
  • Due Date in August 15, 2018
  1. Informational only – September 30th – 18-19 Member work plans & budgets due. (Consortium certification Project Manager by 10/30).

 

  1. Informational only – AEBG 2018-19 disbursement of funds from the State – August (TBA)

 

  1. Informational only – December 1st – Q1 (18-19) expenses due by member (Consortium Certification by Project Manager by 12/31).

 

  1. Informational only – Data and Accountability Plan and Budget
  • Consortia must track all students in AEBG program areas regardless of funding via TOPSPro Enterprise for 2017-18. This means we are tracking students in the AEBG program areas funded by WIOA I, II, III, IV, College Apportionment, LCFF, Perkins, CALWORKs, Adult Jail funds and AEBG funds.
  • Beginning in 2018-19, Community College Districts will report in MIS for AEBG, and K-12/COE will continue to report in TOPSPro. All WIOA II grantees will still report into TOPSPro.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL Consortia will follow WIOA I measurable skills gains for CTE (see the Measuring Our Success Report) that include occupational skill gain, and workforce readiness.
  • For Data and Accountability Funding- Changes may be made to the budget no later than December 1, 2018.
  • Final expenditure is December 31, 2018.

 

  1. Informational only – All members must maintain:
  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSpro Enterprise account and ID.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 Next Meeting: Monday, August 20, 2018, RCOE – 47-336 Oasis Street, A-33

 

ADJOURNMENT –   

AEBG Desert Regional Consortium Meeting July 9, 2018  Minutes

AEBG Desert Regional Consortium Meeting Agenda Minutes

July 9, 2018

Location:  RCOE – 47-336 Oasis Street, A-33

Time: 8:30 AM

 

Desert Regional Consortium Members:

Dean Papas, COD

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD – Vice-Chair

Steve Pinning, PSUSD

Art Kimball, RCOE – Chair

 

Absent:

Dean Papas:  Represented by Lindsay Vance

Larry Bellanich:  Represented by Deanna Keuilian

 

 

Open Session

 

Call to Order /Roll Call:  8:35 a.m. by Jereme Weischedel

 

Establishment of a Quorum:

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval/Addition to Agenda:

Motion:      A. Kimball                               Second:   J. Weischedel

Vote:  Yes:       Unanimous:   A. Kimball, S. Pinning, J. Weischedel, Lindsay Vance,  Deanna Keuilian

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

 

Agenda Items

 

  1. Approve Agenda Minutes from June 11, 2018.

Motion:             A. Kimball                       Second:   J. Weischedel

Vote:  Yes:  Unanimous:   A. Kimball,  S. Pinning, J. Weischedel,  Lindsay Vance,  Deanna Keuilian

 

 

  1. Approve DRC Adult Education Block Grant Annual Plan.

Motion:        S. Pinning                             Second:   J. Weischedel

Vote:  Yes:    Unanimous:   A. Kimball, S. Pinning, J. Weischedel, Lindsay Vance,  Deanna Keuilian

 

  1. Approve $6,126.00 for DRC Committee business. The amount would be held by CVUSD, as the current DRC Committee budget resides with CVUSD.

Motion:          S. Pinning                                Second:

Vote:  Yes:     Unanimous:   A. Kimball, S. Pinning, J. Weischedel, Lindsay Vance,  Deanna Keuilian

 

Approve DRC Adult Education Block Grant Annual Plan.

Motion:           A. Kimball                              Second:  S. Pinning

Vote:  Yes:     Unanimous:   A. Kimball, S. Pinning, J. Weischedel, Lindsay Vance,  Deanna Keuilian

 

  1. Informational only – NOVA Expenditure Submissions are certified.

 

  1. Informational only – Final TOPSPro Report for 2017-18 for Quarters 1, 2, 3, and 4 due August 1, 2018.

 

  1. Informational only – September 1st – Member end of the year Financial Reports due.

     (Consortium Certification by Project Manager by 9/30).

 

  1. Informational only – Annual 3-Year Plan – Completion/Review by DRC – TBD
  • Creation of the CFAD showing the 2018-19 distribution of funds to each member of the consortium,
  • A narrative justifying how the planned allocations are consistent with the extended three-year plan,
  • Certification by each member of the CFAD information in NOVA,
  • Designation by the consortium of the fiscal structure for 2018-19 – fiscal agent or direct-funded.
  • Due Date in August 15, 2018
  1. Informational only – September 30th – 18-19 Member work plans & budgets due. (Consortium certification Project Manager by 10/30).

 

  1. Informational only – AEBG 2018-19 disbursement of funds from the State – August (TBA)

 

  1. Informational only – December 1st – Q1 (18-19) expenses due by member (Consortium Certification by Project Manager by 12/31).

 

  1. Informational only – Data and Accountability Plan and Budget
  • Consortia must track all students in AEBG program areas regardless of funding via TOPSPro Enterprise for 2017-18. This means we are tracking students in the AEBG program areas funded by WIOA I, II, III, IV, College Apportionment, LCFF, Perkins, CALWORKs, Adult Jail funds and AEBG funds.
  • Beginning in 2018-19, Community College Districts will report in MIS for AEBG, and K-12/COE will continue to report in TOPSPro. All WIOA II grantees will still report into TOPSPro.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL Consortia will follow WIOA I measurable skills gains for CTE (see the Measuring Our Success Report) that include occupational skill gain, and workforce readiness.
  • For Data and Accountability Funding- Changes may be made to the budget no later than December 1, 2018.
  • Final expenditure is December 31, 2018.

 

  1. Informational only – All members must maintain:
  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSpro Enterprise account and ID.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 Next Meeting: Monday, August 20, 2018, RCOE – 47-336 Oasis Street, A-33

 

ADJOURNMENT –   J. Weischedel 10:56 a.m.

On July 5, 2018   /   DRC Board Agenda, DRC Board Minutes