AEBG Desert Regional Consortium

Meeting Agenda

July 24, 2017

Location:  RCOE – 47-336 Oasis Street, A-10

Time: 8:30 AM


Desert Regional Consortium Members:

Dean Papas, COD

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD – Vice-Chair

Milt Jones, PSUSD

Art Kimball, RCOE – Chair

 

Absent:

 

Open Session

 

Call to Order /Roll Call:

 

Establishment of a Quorum:

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval/Addition to Agenda:

Motion:                                                       Second:

Vote:  Yes:                                                  No:

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

Agenda Items

 

  1. Approval of Minutes from June 19, 2017.

Motion:                                                       Second:

Vote:                                                           No:

 

  1. Review and Agree to 2017-18 AEBG General Assurances Document.

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Review and Approve DRC 2017-18 Annual Plan. 

Motion:                                                       Second:

Vote:  Yes:                                                  No:

 

  1. Approve Project Manager reimbursement for annual GoDaddy URL cost in the amount of $28.53. .

Motion:                                                       Second:

Vote:  Yes:                                                  No:

 

  1. Informational only – TOPSpro Enterprise Data Due August 1
  • End-of-Year Data, TOPSpro® Enterprise
  • Fourth Quarter Data Integrity Report (e-mail, fax, or mail hard copy to CASAS)

 

  1. Informational only – Data and Accountability Plan and Budget.
  • Consortia must track only students funded by AEBG for instruction and services.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2017.
  • Final expenditure is December 31, 2017

 

  1. Informational only – Desert Regional Consortium Member Budgets:
  • Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
  • Spend down 2015-16 first. Final expenditure is December 31, 2017.
  • Check Allowable Purchases Document – If not sure, please ask first
  • Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.

 

  1. Informational only – All members must maintain:
  • Enrollment and attendance data.
  • If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 

Next Meeting: Monday, August 14, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-10

ADJOURNMENT –

 

AEBG Desert Regional Consortium Meeting July 24, 2017 Minutes

AEBG Desert Regional Consortium

Meeting Agenda Minutes

July 24, 2017

Location:  RCOE – 47-336 Oasis Street, A-33

Time: 8:30 AM


Desert Regional Consortium Members:

Dean Pappas, COD

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD – Vice-Chair

Milt Jones, PSUSD

Art Kimball, RCOE – Chair

 

Absent:

Larry Bellanich represented by Denise Cox

Milt Jones represented by Steve Pinning

Open Session

 

Call to Order /Roll Call:  Art Kimball at 8:38 a.m.

Establishment of a Quorum:  Yes

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

Approval/Addition to Agenda:

Motion:   Dean Pappas                               Second:  Jereme Weischedel

Vote:  Yes:     Unanimous                          No:

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

Public Comments

 

Agenda Items

 

  1. Approval of Minutes from June 19, 2017, as amended.

Motion:    Steve Pinning                             Second:  Jereme Weischedel

Vote:      Unanimous                                   No:

 

  1. Review and Agree to 2017-18 AEBG General Assurances Document.

Motion:    Jereme Weischedel                   Second:   Dean Pappas

Vote:  Yes:    Unanimous                          No:

 

  1. Review and Approve DRC 2017-18 Annual Plan.

Motion:       Jereme Weischedel                  Second:  Dean Pappas

Vote:  Yes:      Unanimous                          No:

 

  1. Approve Project Manager reimbursement for annual GoDaddy URL cost in the amount of $28.53. .

Motion:   Dean Pappas                                Second:  Jereme Weischedel

Vote:  Yes:      Unanimous                          No:

 

  1. Informational only – Data and Accountability Plan and Budget.
  • Consortia must track only students funded by AEBG for instruction and services.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2017.
  • Final expenditure is December 31, 2017

 

  1. Informational only – Desert Regional Consortium Member Budgets:
  • Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
  • Spend down 2015-16 first. Final expenditure is December 31, 2017.
  • Check Allowable Purchases Document – If not sure, please ask first
  • Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.

 

  1. Informational only – All members must maintain:
  • Enrollment and attendance data.
  • If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 

Next Meeting: Monday, August 14, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-10

 

ADJOURNMENT –  Art Kimball at 9:08 a.m.

On July 20, 2017   /   DRC Board Agenda, DRC Board Minutes