AEBG Desert Regional Consortium
Meeting
February 6, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Milt Jones, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approval of Minutes from December 12, 2016.
Motion: Second:
Vote: No:
- Approve DRC Webmaster Contract. Contract will be held by CVUSD. Contract will be effective immediately pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate is $500.00 per month and ending June 30, 2017.
Motion: Second:
Vote: Yes: No:
- Approve DRC Part-time Secretary Contract. Contract will be held by CVUSD. Contract will be effective immediately pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate is $30.00 per hour for approximately 4-5 hours per session, approximately one to three sessions per month and ending June 30, 2017.
Motion: Second:
Vote: Yes: No:
- Discussion only – RDA Response: Why were the 10 student and teacher interviews included in the contract if we are now recommending changing them (Handout)?
- Discussion – Distribution of remaining Data and Accountability Funds.
- Informational only – Data and Accountability Plan and Budget.
- Consortia must track only students funded by AEBG for instruction and services.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Submit Budget Plan to Project Manager – Now due.
- Submit Budget to Project Manager – Now due.
- Final expenditure is December 31, 2017
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, March 6, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium Meeting February 6, 2017 Minutes
AEBG Desert Regional Consortium
Meeting Minutes
February 6, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Milt Jones, PSUSD
Art Kimball, RCOE – Chair
Absent: None
Open Session
Call to Order /Roll Call: Meeting called to order by L. Bellanich at 8:40am.
Establishment of a Quorum: Yes. All members Present.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
None
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
None
Agenda Items
- Approval of Minutes from December 12, 2016.
Motion: A. Kimball Second: M. Jones
Vote: Unanimous No:
- Approve DRC Webmaster Contract. Contract will be held by CVUSD. Contract will be effective immediately pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate is $500.00 per month and ending June 30, 2017.
CVUSD Board meeting next week.
Motion: J. Weischedel Second: A. Kimball
Vote: Yes: Unanimous No:
- Approve DRC Part-time Secretary Contract. Contract will be held by CVUSD. Contract will be effective immediately pending CVUSD Board approval and submission of required paperwork by candidate. The pay rate is $30.00 per hour for approximately 4-5 hours per session, approximately one to three sessions per month and ending June 30, 2017.
CVUSD Board meeting next week.
Motion: A. Kimball Second: J. Weischedel.
Vote: Yes: Unanimous No:
- Discussion only – RDA Response: Why were the 10 student and teacher interviews included in the contract if we are now recommending changing them (Handout)?
Discussion regarding the loss or replacement of the 10-student interview. Will contact RDA for further clarification.
- Discussion – Distribution of remaining Data and Accountability Funds.
Need to reduce the budget by $27,000+ to cover overage and Indirect. CVUSD was willing to cover the $10,000+ overage and the Indirect for the Consortium. Question of possible supplanting was brought up and asked the Project Manager to ask the AEBG Office for direction.
- Informational only – Data and Accountability Plan and Budget.
- Consortia must track only students funded by AEBG for instruction and services.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Submit Budget Plan to Project Manager – Now due.
- Submit Budget to Project Manager – Now due.
- Final expenditure is December 31, 2017
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, March 6, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – Adjourned at 10:05 by L. Bellanich