AEBG Desert Regional Consortium
Meeting Agenda
December 12, 2016
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Pam Hunter, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Milt Jones, PSUSD
Art Kimball, RCOE – Chair
Absent: None
Open Session
Call to Order /Roll Call: 8:35 am by L. Bellanich
Establishment of a Quorum: Yes. All members present.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: D. McCarthy Second: J. Weischedel
Vote: Yes: Unanimous No:
None
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
None.
Presentations by Data System Companies:
8:45 am – ASAP – Mr. Joel Meyer
9:40 am – CASAS – Mr. Jay Wright
10:10 am – Adult Education Dashboard – Mr. Guillermo Mendoza
Agenda Items
- Approval of Minutes from October 17, 2016.
Motion: D. McCarthy Second: J. Weischedel
Vote: Yes: L. Bellanich, D. McCarthy, and J. Weischedel Abstain: P. Hunter and M. Jones
- Approve Total Desert Regional Consortium Allocation: $340,780.00. Individual member allocations shall be spent by December 31, 2017.
Motion: P. Hunter Second: D. McCarthy
Vote: Yes: Unanimous No:
- Approve Classified Ad cost in Desert Sun for DRC Webmaster and Secretary
Approved ad for Webmaster in the amount of $1,385.12 and $1,292.72 ad for the Secretary appearing jointly in the Desert Sun and Career Builder.
Motion: P. Hunter Second: J. Weischedel
Vote: Yes: Unanimous No:
- Informational only – Data and Accountability Plan and Budget.
- Members receiving AEBG funding must have an MIS data system that interfaces with CASAS TOPSpro Enterprise software by December 30, 2016.
- Consortia must track only students funded by AEBG for instruction and services.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Submit Budget Plan to Project Manager – January 13, 2017
- Submit Budget to Project Manager – January 13, 2017
- Final expenditure is December 31, 2018
- Informational only – Desert Regional Consortium Member 2015-16 and 2016-17 Budget Reports Due January 16, 2017:
- Submit 2015-16 Period 3 – Activities July 1, 2016 to December 31, 2016.
- Report includes Signed copy of expenses and a short narrative of activities from each member.
- Submit 2016-17 Period 1 – Activities July 1, 2016 to December 31, 2016.
- Report includes Signed copy of expenses and a short narrative of activities from each member.
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
Next Meeting: Monday, January 9, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium Meeting December 12, 2016 Minutes
AEBG Desert Regional Consortium
Meeting Minutes
December 12, 2016
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Pam Hunter, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Milt Jones, PSUSD
Art Kimball, RCOE – Chair
Absent: None
Open Session
Call to Order /Roll Call: 8:35 am by L. Bellanich
Establishment of a Quorum: Yes. All members present.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: D. McCarthy Second: J. Weischedel
Vote: Yes: Unanimous No:
None
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
None.
Presentations by Data System Companies:
8:45 am – ASAP – Mr. Joel Meyer
9:40 am – CASAS – Mr. Jay Wright
10:10 am – Adult Education Dashboard – Mr. Guillermo Mendoza
Agenda Items
- Approval of Minutes from October 17, 2016.
Motion: D. McCarthy Second: J. Weischedel
Vote: Yes: L. Bellanich, D. McCarthy, and J. Weischedel Abstain: P. Hunter and M. Jones
- Approve Total Desert Regional Consortium Allocation: $340,780.00. Individual member allocations shall be spent by December 31, 2017.
Motion: P. Hunter Second: D. McCarthy
Vote: Yes: Unanimous No:
- Approve Classified Ad cost in Desert Sun for DRC Webmaster and Secretary
Approved ad for Webmaster in the amount of $1,385.12 and $1,292.72 ad for the Secretary appearing jointly in the Desert Sun and Career Builder.
Motion: P. Hunter Second: J. Weischedel
Vote: Yes: Unanimous No:
- Informational only – Data and Accountability Plan and Budget.
- Members receiving AEBG funding must have an MIS data system that interfaces with CASAS TOPSpro Enterprise software by December 30, 2016.
- Consortia must track only students funded by AEBG for instruction and services.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Submit Budget Plan to Project Manager – January 13, 2017
- Submit Budget to Project Manager – January 13, 2017
- Final expenditure is December 31, 2018
- Informational only – Desert Regional Consortium Member 2015-16 and 2016-17 Budget Reports Due January 16, 2017:
- Submit 2015-16 Period 3 – Activities July 1, 2016 to December 31, 2016.
- Report includes Signed copy of expenses and a short narrative of activities from each member.
- Submit 2016-17 Period 1 – Activities July 1, 2016 to December 31, 2016.
- Report includes Signed copy of expenses and a short narrative of activities from each member.
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
Next Meeting: Monday, January 9, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – 10:53 am by L. Bellanich.