AEBG Desert Regional Consortium
Draft Meeting Agenda
December 11, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from November 13, 2017.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager for purchase of new digital recording system for DRC meetings in the amount of $955.90.
Motion: Second:
Vote: Yes: No:
- Determine and approve payment responsibility for ongoing contracts and DRC events from DRC Member budgets.
Motion: Second:
Vote: Yes: No:
- Informational only – Submission thru NOVA of remaining 2016-17 and 2017-18 Budgets – December 15, 2017. This new submission does not include the Data and Accountability Budget nor 2015-16 budget.
- Informational only: The Third Annual AEBG Summit will take place at the Hilton Los Angeles/Universal City Hotel on January 22-23, 2018. PINS have already been sent to members. Registration deadline: January 10, 2018.
- Informational only – Desert Regional Consortium Member Budgets:
- Spend down all remaining 2015-16 monies. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
- Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – Data and Accountability Plan and Budget
- Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, January 8, 2018, RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium
Meeting Agenda Minutes
December 11, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Steve Pinning, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call: By Larry Bellanich at 8:35 a.m.
Establishment of a Quorum: Larry Bellanich, Jereme Weischedel, Dean Papas, Steve Pinning
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: S. Pinning Second: J. Weischedel
Vote: Yes: No:
Unanimous: J. Weischedel, L. Bellanich, S. Pinning, D. Papas
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approve Agenda Minutes from November 13, 2017.
Motion: J. Weischedel Second: S. Pinning
Vote: Yes: No:
Unanimous: J. Weischedel, L. Bellanich, S. Pinning, D. Papas
- Reimburse Project Manager for purchase of new digital recording system for DRC meetings in the amount of $955.90.
Motion: D. Papas Second: J. Weischedel
Vote: Yes: No:
Unanimous: J. Weischedel, L. Bellanich, S. Pinning, D. Papas
- Determine and approve payment responsibility for ongoing contracts and DRC events from DRC Member budgets.
Motion made to table discussion until Jan./Feb. 2018
Motion: J. Weischedel Second: D. Papas
Vote: Yes: No:
Unanimous: J. Weischedel, L. Bellanich, S. Pinning, D. Papas
- Informational only – Submission thru NOVA of remaining 2016-17 and 2017-18 Budgets – December 15, 2017. This new submission does not include the Data and Accountability Budget nor 2015-16 budget.
- Informational only: The Third Annual AEBG Summit will take place at the Hilton Los Angeles/Universal City Hotel on January 22-23, 2018. PINS have already been sent to members. Registration deadline: January 10, 2018.
- Informational only – Desert Regional Consortium Member Budgets:
- Spend down all remaining 2015-16 monies. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
- Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – Data and Accountability Plan and Budget
- Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Changes may be made to the budget no later than December 1, 2018.
- Final expenditure is December 31, 2018
- Informational only – All members must maintain:
- Enrollment, attendance and student performance data.
- If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
- Each member shall have a separate TOPSpro Enterprise account and ID.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, January 8, 2018, RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – Larry Bellanich at 9:22 a.m.