AEBG Desert Regional Consortium

Meeting Agenda

August 14, 2017

Location:  RCOE – 47-336 Oasis Street, A-10

Time: 8:30 AM

 


Desert Regional Consortium Members:

Dean Papas, COD

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD – Vice-Chair

Steve Pinning, PSUSD

Art Kimball, RCOE – Chair

 

Absent:

 

Open Session

 

Call to Order /Roll Call:

 

Establishment of a Quorum:

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval/Addition to Agenda:

Motion:                                                       Second:

Vote:  Yes:                                                  No:

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

 

Agenda Items

 

  1. Approval of Minutes from July 24, 2017.

Motion:                                                       Second:

Vote:  Yes:                                                  No:

 

  1. Review and Approve contract with the Renaissance Indian Wells Resort for DRC Summit location and Presentation on October 9, 2017.

Motion:                                                      Second:

Vote:  Yes:                                                 No:

 

  1. Informational only – AEBG release of 2017-18 funds – August 30.

 

  1. Informational only – AEBG Training Dates and Locations for 2017-18.

 

  1. Informational only – Governance Plan Review – Project Manager

 

  1. Informational only – October 12-13 – AEBG Consortia Project Director/Manager Event in Sacramento.

 

  1. Informational only – Third Annual AEBG Summit – January 22-23, 2018.

 

  1. Informational only – Data and Accountability Plan and Budget – Update
  • Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2018.
  • Final expenditure is December 31, 2018

 

  1. Informational only – Desert Regional Consortium Member Budgets:
  • Three Budgets – 2015-16, 2016-17 and 2017-18 – Maintain as separate
  • Spend down 2015-16 first. Final expenditure is December 31, 2017.
  • Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
  • Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.

 

  1. Informational only – All members must maintain:
  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSpro Enterprise account.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 

Next Meeting: Monday, September 11, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33

 

ADJOURNMENT –

AEBG Desert Regional Consortium Meeting August 14, 2017 Minutes

 

AEBG Desert Regional Consortium

Meeting Agenda Minutes

August 14, 2017

Location:  RCOE – 47-336 Oasis Street, A-10

Time: 8:30 AM


Desert Regional Consortium Members:

Dean Papas, COD

Jereme Weischedel, CVUSD

Larry Bellanich, DSUSD – Vice-Chair

Steve Pinning, PSUSD

Art Kimball, RCOE – Chair

 

Absent:

Jereme Weischedel – CVUSD

Art Kimball, RCOE – Chair

 

Open Session

 

Call to Order /Roll Call:  Larry Bellanich at 8:38 a.m.

 

Establishment of a Quorum:  Yes

 

Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.

 

Approval/Addition to Agenda:

Motion:     Steve Pinning                            Second:   Dean Papas

Vote:  Yes:         Unanimous                      No:

 

There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.

 

Public Comments

  

Agenda Items

 

  1. Approval of Minutes from July 24, 2017.

Motion:       Dean Papas                             Second:   Steve Pinning

Vote:  Yes:       Unanimous                        No:

 

  1. Review and Approve contract with the Renaissance Indian Wells Resort for DRC Summit location and Presentation on October 9, 2017.

Motion:    Steve Pinning                           Second:   Dean Papas

Vote:  Yes:       Unanimous                      No:

 

  1. Informational only – AEBG release of 2017-18 funds – August 30.

 

  1. Informational only – AEBG Training Dates and Locations for 2017-18.

 

  1. Informational only – Governance Plan Review – Project Manager

 

  1. Informational only – October 12-13 – AEBG Consortia Project Director/Manager Event in Sacramento.

 

  1. Informational only – Third Annual AEBG Summit – January 22-23, 2018.

 

  1. Informational only – Data and Accountability Plan and Budget – Update
  • Consortia must track only students funded by AEBG for instruction and services via TOPSpro Enterprise.
  • Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
  • Changes may be made to the budget no later than December 1, 2018.
  • Final expenditure is December 31, 2018

 

  1. Informational only – Desert Regional Consortium Member Budgets:
  • Three Budgets – 2015-16, 2016-17 and 2017-18 – Maintain as separate
  • Spend down 2015-16 first. Final expenditure is December 31, 2017.
  • Check Allowable Purchases Document – If not sure, please ask Project Manager prior to making expenditure.
  • Anything not in the Year-1, Year-2 and Year-3 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.

 

  1. Informational only – All members must maintain:
  • Enrollment, attendance and student performance data.
  • If working in partnership with a member and/or partner, members shall maintain TOPSpro Enterprise data separate for all members involved.
  • Each member shall have a separate TOPSpro Enterprise account.
  • If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the data responsibility is for each member, as well as how invoice, transfer and/or expenditure of funds will occur for the members and/or partners.

 

  1. Informational only – Member Roundtable Updates.

 

Next Meeting: Monday, September 11, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33

 

ADJOURNMENT –   Larry Bellanich at 9:26 a.m.

On August 9, 2017   /   DRC Board Agenda, DRC Board Minutes