AEBG Desert Regional Consortium Meeting
April 3, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD
Jereme Weischedel, CVUSD
Larry Bellanich, DSUSD – Vice-Chair
Milt Jones, PSUSD
Art Kimball, RCOE – Chair
Absent:
Open Session
Call to Order /Roll Call:
Establishment of a Quorum:
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
Motion: Second:
Vote: Yes: No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
Agenda Items
- Approval of Minutes from February 6, 2017.
Motion: Second:
Vote: No:
- Approve Desert Regional Consortium Fiscal Administration Declaration for 2017-2018 in the amount of $3,063,316.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager in the amount of $60.06 for payment to GoDaddy for Desert Regional Consortium Hosting site.
Motion: Second:
Vote: Yes: No:
- Reimburse Project Manager in the amount of $61.00 for payment to Envato USA Inc., for Desert Regional Consortium software up-to-date and ensure 100% compatibility with the WordPress core.
Motion: Second:
Vote: Yes: No:
- Informational only – Approved Data and Accountability Budget and Plan are available on the AEBG Site: http://aebg.cccco.edu
- Informational only – Upcoming Due Dates:
April 30
- Third Quarter Data via TOPSpro Enterprise Due.
- Third Quarter Data Integrity Report Due via e-mail, FAX, or mail copy to CASAS.
May 15
- Annual Plan, Governance Template, 3 Year Plan Amendments or Revisions Due.
June 20
- Revisions for 2015-16 Budget Due June 15.
- Informational only – Data and Accountability Plan and Budget.
- Consortia must track only students funded by AEBG for instruction and services.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Final expenditure is December 31, 2017
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, May 8, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT –
AEBG Desert Regional Consortium Meeting April 3, 2017 Minutes
AEBG Desert Regional Consortium
Meeting Agenda Minutes
April 3, 2017
Location: RCOE – 47-336 Oasis Street, A-33
Time: 8:30 AM
Desert Regional Consortium Members:
Dean Papas, COD – Absent
Jereme Weischedel, CVUSD – Present
Larry Bellanich, DSUSD – Vice-Chair – Absent
Milt Jones, PSUSD – Present
Art Kimball, RCOE – Chair – Present
Absent:
Dean Pappas – Represented by Pam Hunter
Larry Bellanich – Represented by Cathy Bennett and Denise Cox
Open Session
Call to Order /Roll Call: Meeting Call to order at 8:37 am by A. Kimball
Establishment of a Quorum: Yes. Three members present and two represented by designees.
Board Meeting Agenda: Pursuant to the Desert Regional Consortium Governance Plan, the consortium member’s relative voting power will be one vote for each member. A quorum is three members present. A majority of the quorum is necessary for approval of decisions. Votes will be voiced by stating yes or no. Abstentions will be noted. Votes will be recorded in the minutes, including the names of the members making and seconding the motion.
Approval/Addition to Agenda:
None
Motion: M. Jones Second: C. Bennett
Vote: Yes: Unanimous No:
There will be an allotment of time (up to 3 minutes per person) given to members of the public for comment. Additional time will be given to the voting members to consider public comments. After discussion, the executive voting committee will vote or agree to pull the item for a second reading if members feel more time is necessary.
Public Comments
None
Agenda Items
- Approval of Minutes from February 6, 2017.
Motion: M. Jones Second: J. Weischedel
Vote: Yes. Unanimous No:
- Approve Desert Regional Consortium Fiscal Administration Declaration for 2017-2018 in the amount of $3,063,316.
Motion: P. Hunter Second: M. Jones
Vote: Yes: Unanimous No:
- Reimburse Project Manager in the amount of $60.06 for payment to GoDaddy for Desert Regional Consortium Hosting site.
Motion: Second: M. Jones
Vote: Yes: Unanimous No:
- Reimburse Project Manager in the amount of $61.00 for payment to Envato USA Inc., for Desert Regional Consortium software up-to-date and ensure 100% compatibility with the WordPress core.
Motion: Second: J. Weischedel
Vote: Yes: Unanimous No:
- Informational only – Approved Data and Accountability Budget and Plan are available on the AEBG Site: http://aebg.cccco.edu
- Informational only – Upcoming Due Dates:
April 30
- Third Quarter Data via TOPSpro Enterprise Due.
- Third Quarter Data Integrity Report Due via e-mail, FAX, or mail copy to CASAS.
May 15
- Annual Plan, Governance Template, 3 Year Plan Amendments or Revisions Due.
June 20
- Revisions for 2015-16 Budget Due June 15.
- Informational only – Data and Accountability Plan and Budget.
- Consortia must track only students funded by AEBG for instruction and services.
- Consortia must use the National Reporting System (NRS) approved instruments for measurable skills gains in AEBG funded instruction (12 hours or more) in ABE, ASE, and ESL.
- Final expenditure is December 31, 2017
- Informational only – Desert Regional Consortium Member Budgets:
- Two Budgets – 2015-16 and 2016-17 – Maintain as separate accounts.
- Spend down 2015-16 first. Final expenditure is December 31, 2017.
- Check Allowable Purchases Document – If not sure, please ask first
- Anything not in the Year-1 or Year-2 Plan must be submitted to CCCCO/CDE as an addendum to either plan prior to expenditure.
- Informational only – All members must maintain:
- Enrollment and attendance data.
- If working in partnership with a member and/or partner, members shall maintain data separate for all members involved.
- If working in partnership with a member and/or partner, members shall have MOUs stating exactly what the responsibility is for each member, as well as how transfer of funds will occur for the members and/or partners.
- Informational only – Member Roundtable Updates.
Next Meeting: Monday, May 8, 2017 – 8:30 a.m. at RCOE – 47-336 Oasis Street, A-33
ADJOURNMENT – 9:41 a.m.